Admin Assistant – Aviation Operations

Admin Assistant – Aviation Operations

Location: Johannesburg, Gauteng Industry: Aviation Employment Type: Full-time

About the Role

Our client, a leading company within the aviation industry, is seeking a highly organised, reliable and detail-oriented Admin Assistant with experience in Aviation Operations to join their team in Johannesburg.

The successful candidate will provide administrative and operational support to the aviation team, ensuring that day-to-day activities are coordinated efficiently and that operational records, documentation and communication are maintained to a high standard.

This is an ideal opportunity for an individual who understands the aviation environment, enjoys working in a fast-paced operational setting and is capable of managing multiple administrative responsibilities while maintaining accuracy and professionalism.

Key Responsibilities

• Provide general administrative and operational support to the operations team.
• Assist with the coordination of daily aviation activities and operational requirements.
• Maintain accurate and up-to-date operational records, databases and filing systems.
• Prepare, process and maintain aviation-related documentation and reports.
• Assist with the coordination of flight schedules, crew information and operational requirements where applicable.
• Communicate with pilots, crew members, clients, suppliers and other relevant stakeholders.
• Assist with tracking and maintaining records relating to aircraft, crew, licences, certificates and other operational documentation.
• Monitor documentation expiry dates and assist with ensuring that required records remain current.
• Assist with travel, accommodation and logistical arrangements for operational personnel when required.
• Capture and maintain information accurately on internal systems.
• Assist with preparing reports, correspondence, spreadsheets and presentations.
• Handle incoming calls, emails and general enquiries professionally.
• Coordinate meetings and maintain calendars where required.
• Assist with invoicing, purchase orders and other administrative processes.
• Maintain confidentiality of company, client, crew and operational information.
• Ensure that all administrative activities are performed in accordance with company procedures and applicable aviation requirements.
• Provide general office and administrative support to management and the operations team.
• Perform any other reasonable administrative or operational duties as required.

Minimum Requirements

• Previous administrative experience within the aviation industry is essential.
• Practical understanding of aviation operations.
• Previous experience working with pilots, flight operations, aircraft or aviation personnel will be highly advantageous.
• Excellent computer literacy, particularly Microsoft Office (Word, Excel and Outlook).
• Strong organisational and administrative skills.
• Excellent written and verbal communication skills.
• High level of attention to detail and accuracy.
• Ability to manage confidential information professionally.
• Ability to prioritise tasks and meet deadlines in a fast-paced environment.
• Ability to work independently as well as part of a team.
• Professional telephone and email etiquette.
• Valid driver's licence and own reliable transport would be advantageous.

What the Company Offers

• Opportunity to work within a professional aviation environment.
• Exposure to aviation operations and industry stakeholders.
• Stable, full-time employment.
• Competitive remuneration, based on experience and qualifications.
• Opportunity for professional growth and development.

How to Apply

Interested candidates who meet the above requirements are invited to submit their CV online or to nico@aviationlink.co.za for consideration.

Only candidates who meet the minimum requirements and have relevant aviation operations experience will be considered.